Please Note: this page is currently under review by Councillor Clive Smith and will be updated as soon as Councillor Smith has completed this task.

PARISH EMERGENCY PLAN - October 2008

Contents
Introduction  
Planning Assumptions  
Aim 
Objectives  
Parish Emergency Committee   
Notification     
Records   
Annex A - Hazard Assessment      
Annex B - Emergency Contact Details 
Parish Councillors 
Parish Resources 
Other Emergency Contacts 

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Introduction
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Parish Councils in Devon are encouraged by Devon County Council, (and in East Devon, the District Council) to write simple self help emergency plans to enable the parish to support itself during an emergency.
   There are currently no specific legal requirements for parishes to undertake emergency planning, however, S. 137 of the Local Government Act 1972 gives parish councils the power to do anything that will benefit the community (or part of it) where there is no other specific power covering the action.

Planning Assumptions
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A plan must be relevant and appropriate to the needs of the community served by the parish, and should be based on an assessment of the likely and foreseeable risks faced by the community.
   Hazards that may affect the parish are shown at Annex A.
Most major incidents that could occur in the parish would be responded to by the emergency services or other statutory bodies and would not require significant self-help measures to be implemented.
   In the event of a major incident occurring where the emergency services or other statutory bodies are unable to respond, it is likely that local residents would take action to assist those immediately affected. This occurred some years ago when a severe storm caused widespread damage throughout Devon . The demands on the Emergency Services meant they were unable to attend many incidents, and people in Silverton responded to help people affected in the locality.

Aim 
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The Parish Council may be able to assist in co-ordinating the response to a major emergency, but is more likely to be involved in the recovery from an incident. 
The aim of this plan is to outline how the parish council can contribute to the recovery from an emergency that has affected the parish. 

Objectives 
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  • To have procedures in place for notifying members of the parish council if a major incident has occurred        
  • To have contact details of other key statutory organisations
  • To have details of key resources within the parish

Parish Emergency Committee
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In the event of an emergency affecting the parish, the parish council could form an Emergency Committee to work with statutory agencies to contribute to the recovery from an incident.

Notification
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Contact details for all members of the Parish Council are listed at Annex B.
Notification by the Parish Council
Should an incident occur which is considered to require the intervention and support of the parish council, the Chair, Vice Chair, or Clerk should be contacted. If it is agreed to convene an Emergency Committee, the Chair, Vice Chair, or Clerk will notify other Parish Councillors. 
Notification by East Devon District Council:
Should an incident occur which requires the intervention and support of the parish council, East Devon District Council should contact the first available Councillor listed at Annex B, who will notify other Councillors.

Records
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A record of significant events and expenditure must be maintained throughout an emergency.
   Records must be retained and kept secure by the Parish Clerk to provide documentary evidence for any subsequent enquiry, and/or to support claims for financial reimbursement e.g. via insurance claims or as part of a claim made by the District Council.

Annex A - Hazard Assessment 
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HAZARD

LIKELIHOOD

SEVERITY

CONSEQUENCE

ENVIRONMENTAL

 

 

 

Snow

Annual light falls
Occasional heavy falls

Usually minor
Occasionally heavy and prolonged

Disruption to amenities and transport network

Flooding

Fluvial and surface water














Rivers Exe and Creedy flood plain frequently floods during periods of prolonged rainfall.

Majority of parish not in low-lying areas.

Disruption to transport.

Minor watercourses frequently flood during periods of prolonged rainfall.

Relatively small number of properties affected

Properties and roads adjacent to watercourses will be affected.

Occasional flash flooding from stream running through Jackmoor.

Stream quickly subsides

Relatively small number of properties affected on ground floor.

Surface water/run-off from fields frequent during periods of prolonged rainfall.

Minor impact primarily on roads

Properties and roads adjacent to watercourses will be affected.

Wind

More frequent in winter months

Occasionally severe

Risk of death or injury.
Potential for widespread damage to property and disruption to amenities, particularly power and communications. Emergency Services stretched therefore response times increased.   

Drought

Infrequent

Major disruption if service reduced or standpipes introduced

Restrictions on usage.
Use of standpipes.
Greater consequences for certain groups, e.g. elderly people, people on dialysis

Thunderstorms

Periodic, especially in summer

Can be severe

Disruption to amenities, e.g. power and communications

TECHNICAL

Industrial activities
Water Treatment Works

Low

Minor impact to property nearby

Possible smoke plume but likely to be dispersed over distance or flooding

Three Horseshoes Service Station
Explosion and fire

Possible

Severe in immediate area of incident

Major impact to life/property /environment

Natural gas pipelines
Explosion and fire

Possible

Severe in immediate area of incident

Major impact to life/property /environment

TRANSPORT

 

 

 

Road
A377 at Cowley
Exeter/Crediton road

Possible

Major impact to life/property /environment if heavy vehicle and/or hazardous substances involved

Danger to life/property/ environment

Disruption to road traffic

Railway
Exeter to Barnstaple line

Possible

Major impact on premises and environment immediately adjacent to line

Lesser impact further away from line

Major disruption to rail network

Possible impact on adjacent road network

Air
Flights from Exeter Airport

International airspace

Low flying military aircraft.

Possible

Catastrophic especially in larger settlements

Major impact to life/property /environment

Long term disruption and recovery issues

MISCELLANEOUS

 

 

 

Thatched properties

Fire

Possible particularly during winter months

Impact on property concerned and adjacent premises

Spread of fire

Possible need for  temporary accommodation and re-housing


Annex B - Emergency Contact Details
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Parish Council

First person contacted will notify all other Councillors

Name

Role/ resources

Locality

Jacqui Ward - Clerk
clerkuppc@yahoo.co.uk
01392 851918
07777685599

Contact coordinator, record keeper

2, Broadgate Cottage
Newton St Cyres
EX5 5AY

Pamela Keen - 
pamkeen@btinternet.com
01392 841307
07793142520

Hospitality, support

Elm Cottage,
Upton Pyne
EX5 5HZ

Bob Short - Chairman         bobandissy@hotmail.com.

Hospitality, support

West barn, Coxes Hill Farm,
Upton Pyne EX 5HZ

Ed Rogers                                             igor_120@hotmail.com.

Trailer

2 Dewneys Court,
Upton Pyne, EX5 5EQ

Nick Taverner               nickkaren.taverner@btinternet.com

Tractor, chain saw

Pierces Farm,
Upton Pyne EX5 5JA

Stewart Wass                                     mailto:stewrat@upec.co.uk

Tractor and chains for towing out vehicles etc plus front loader with bucket  - perhaps just say tractor
Chain saw
Temporary storage/parking
Access to water pump

UPEC
Upton Pyne EX5 5H Y

Marie Taylor          



Nick Taverner                               nickkaren.taverner@btinternet.com

Organisational Skills

Pierces Farm, Upton Pyne,

EX5 5JA

Anthony Jackson                     aj@bernavillenurseries.eclipse.co.uk

 

Hospitality

Tree Tops,
Three HorseShoes
Cowley EX5 5EU

Hugh Evans Vice - Chair

 

 

Parish Resources 
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Resource

Key Holder

Key Holder

Key Holder

Upton Pyne Parish Hall(Temporary Shelter)

Ian Findlay

Cheryl Mitchell

Peggy Knight

Three Horseshoes Inn(Temporary Shelter)

 

Lesley Stone

 

Contact details should only be used in an emergency and not disclosed to unauthorised persons.

Other Emergency Contacts
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Emergency Services

999

 

Police Crime Stoppers

0800 555 111

 

Police Non-urgent enquiries

08452 777444

 

East Devon District Council

01395 516551

 01395 517584 (Home Guard)

 

(Out of hours emergencies)

Devon County Council

01392 382000

 01392 382000

01392 499499

(emergencies, trading standards)

South West Water

01392 446688

 

Transco (gas emergencies)

0800 111 999

 

Western Power Distribution (electricity supply)

0800 365 900

 

British Telecom

151 (from a BT line) or 0800 800 151

 

Environment Agency

0800 80 70 60